Clean the lists first
If the class, pupil and subject lists are clean, the migration is quick. Remove duplicates and errors from the Excel file beforehand.
Guide
How to move from a paper journal to an electronic one
Moving to an electronic journal comes down to three jobs: load pupils and the timetable into the system, train the teachers, and connect the parents. The best moment is the start of a term or school year.
The timetable is the foundation
The journal rests on the timetable: which teacher takes which subject in which class. With a correct timetable a teacher sees only their own lessons.
Agree the grading rules
How the term grade is derived, whether homework is graded: settle this as one rule before you switch.
Train a teacher in one lesson
A teacher needs three actions: mark attendance, give a grade, set homework. Showing them once in a live lesson is enough.
Connect parents in the first week
When a parent sees a grade the same day, the value is obvious at once and teachers get fewer questions.
Close the paper journal on one day
Keeping two journals side by side wears teachers out. Set a date and work only in the electronic journal from then on.
Rollout plan
- 1Import the pupil lists and timetable from Excel.
- 2Pilot in one class for a week and collect questions.
- 3Train the teachers and give parents their app sign-in details.
- 4From the set date the whole school works in the electronic journal.
Frequently Asked Questions
When is the best time to switch?
At the start of a term or school year: new grades go straight into the system and old ones need no migration.
Can we use our existing Excel lists?
Yes. iqbola imports pupil lists and the timetable from an Excel file.
Can a teacher work from a phone?
Yes, attendance and grades can be marked from a phone during the lesson.
When does a parent see a grade?
As soon as it is given, in the parent app.