1. One system?
Are the journal, attendance, payments and admissions in one database, or separate tools passing exports around?
Buyer’s guide
How to choose an ERP for a private school: 8 criteria
When choosing a school management system (ERP) for a private school, check eight things: whether it is one system, where data is stored, roles, languages, the parent app, data migration, hardware integration and rollout.
2. Where is the data?
Get the server location in writing. Article 27¹ of Uzbekistan’s Law on Personal Data sets localization rules; check the 2026 amendments with your lawyer.
3. Role-based access
A teacher should see only their classes and subjects, an accountant only finance.
4. Uzbek and Russian
Staff and parents should work in their own language.
5. Parent app
Do grades, attendance and payment status reach parents’ phones, with notifications?
6. Data migration
Who moves your Excel lists and how long it takes; can you export your data at any time?
7. Hardware
With a turnstile or Face ID, are entries written to attendance automatically?
8. Rollout
Who trains your staff, and where do questions go afterwards?
How to run the selection
- 1Write down your current processes: journal, cash desk, admissions, parent communication.
- 2Ask every vendor for a live demo on one class’s real data.
- 3Get the data location and export terms confirmed in writing.
- 4Pilot in one class or branch first, then expand.
Frequently Asked Questions
What does a school ERP’s price depend on?
Usually the number of pupils and the modules enabled.
How is a private ERP different from the state electronic journal?
Beyond the journal it runs finance, contracts, admissions and the school’s internal processes.
When is the best time to roll out?
At the start of a term or school year, so new grades go straight into the system.
How does iqbola answer these criteria?
All modules in one system, data on servers in Uzbekistan, Uzbek and Russian, and a parent app for iOS and Android. Check it yourself in a demo.